Portland Metro-Area Property Management
and Real Estate Services

The Affinity Group, Inc. is your resource for professional community management for your Homeowner Association including condos, townhomes and subdivisions in the Greater Portland OR Metropolitan Area.

 
Our firm represents over 20 years experience in property management with homeowner association (HOA) communities.

Our emphasis on continuing education, keeping abreast of laws and regulations affecting HOA communities continually increases our effectiveness in turning around problem situations and avoiding legal pitfalls that can commonly occur with HOA communities.



1. Attend Board Meetings: Record and write the minutes of meetings, as necessary.
 
2. Prepare newsletters and mail with regular billings along with minutes and any other flyers, etc.
 
3. Provide monthly accounting statements with bank reconciliations.
 
4. Issue Violation Notices to maintain compliance with the Bylaws, Covenants, Conditions and Restrictions.
 
5. Obtain competitive bids for necessary repairs and maintenance.  Supervise any work authorized by the Board of Directors.
 
6. Submit end of year statements to CPA for preparation of state and federal tax forms.

7. Knowledge of changes in laws and regulations that could affect your community.
 
8. Provide recommendations and assistance with short term and long term budgeting.
 
9. Offer professional opinion and recommendations on overall issues as related to your community.
 
10. Offer a proposal and property management agreement authorizing disbursements that are specific to the Board of Directors' needs and instructions.
 
11. Cooperate with any particular local professional per Board's request, i.e., attorneys, accountants, arborists, landscapers, reserve study planners, contractors, etc.
 
12. Establish Client Trust Accounts and reserve accounts specifically for your community.



1. AVOIDING A TYPICAL NIGHTMARE: A homeowner threatening litigation against the Board of Directors.
 
2. CONSULTING: On a case-by-case basis to our clients regarding the overall financial condition and performance of your community, assistance in analyzing alternatives and resolving problems along with short term and long term planning.  Fee for services quoted at time of consultation.
 
3. EVALUATION OF DOCUMENTS. We can help you evaluate your existing documents.  This would consist of Declaration, Bylaws, Covenants, Conditions and Restrictions.  No legal advice would be offered, but a professional opinion would be provided based on our background and experience.



To determine whether your community has a need for our property management services, please consider the following:

 Is your current property manager apathetic and unconcerned about your needs?  Is there little or no response from your current Property Manager when homeowners need assistance?

 Are you spending too much of your valuable time trying to manage your community, away from your family and career?
 
 Are you tired of dealing with ungrateful homeowners who complain to you often at inconvenient times and are unconcerned about your needs?
 
 Are you tired of constant bookkeeping?  Wouldn't it be nice to delegate the time-consuming paperwork tasks to a competent professional?
 
 Is your community being adequately cared for?  Are the never-ending tasks and responsibilities becoming more and more difficult to deal with?
 
 Do you have a clear understanding of your legal fiduciary responsibilities as a Board Member?  Are you keeping up with the ongoing changes in legal statutes that affect you and your community?
 
 Are the Declaration and Bylaws being adhered to by the Board of Directors and individual homeowners?
 
 Do you find it difficult to keep up with all of the requirements to be an effective Board Member?
 
 Wouldn't it be nice to delegate much of the workload to a licensed professional?
 
 Is your investment in your community important enough to warrant professional management?
 
If you've answered YES to any of these questions, it's time to hire Affinity Group, Inc.



 Management fees will be subject to negotiation depending upon the type of community and the specific needs.

 Maintenance, improvement and all other expenses relative to the management of the community would need to be paid at the expense of the HOA.

  Vendor Registration Form

  W9 Form

 

We can manage your Homeowners Association too!  Click Here to contact us today for details.